How to send a registration link for a zoom meeting – how to send a registration link for a zoom meet.

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Keyboard shortcuts Keyboard shortcuts allow a person to navigate Zoom meetings and features without using a mouse. When in the meeting, the host must Enable Auto-Transcription by using the Meeting Toolbar on the bottom of the screen: Users will then see Live Captions on the screen during the meeting, and can enable full, live transcript on the right side of the meeting screen. How can I prevent my meeting room from being hijacked?

Put the link to your meeting in materials only accessible to your intended attendees. Enable the Waiting Room feature. The Waiting room allows you, as the host or co-host, to allow people into your meeting. When attendees first join your meeting, they are placed in a virtual waiting room.

The host and co-host see those users waiting and can then let each person in individually, or can allow everyone in who is waiting. Note: This setting will be enabled by default for all Zoom meetings starting on March 31, It can be disabled, but you should only do so if you are confident that your meeting has been secured via other methods. While that password can easily be used by anyone who has access to it — meaning, it is not unique to each user and can be shared freely — it does create a speed bump for bad actors just looking for an open door.

Control your screen! Do not allow your attendees to share their screen without first asking your permission. By limiting this access, if someone were to join your meeting, they would be unable to share any inappropriate materials to your other attendees. Kick them out! Make sure that you are familiar with the participant controls. That way, if a user joins unexpectedly, you know how to remove them. Mute all attendees. You can mute all attendees, and not allow them to unmute themselves.

You can not only mute and un-mute everyone, but you can also prevent attendees from un-muting themselves.

If everyone you expect in your meeting has arrived, you can lock the meeting to all additional attendees. This will prevent anyone, even if they have the meeting link and password, from joining. Where do my meetings “go”? Are the routed through other countries? How do I remove someone from my meeting? How can I arrange a Zoom meeting for another person? Join the meeting, and then transfer the host role to another user. You may then stay in that meeting, or leave, and the meeting will continue as planned.

This involves adding them in User Management, and then adding them as an alternate host. What equipment is needed for Zoom? Depending on how you wish to connect to the meeting, you will need some combination of the following: Computer with Internet connection Microphone Webcam — See this guide on Webcam recommendations Telephone Mobile Device The Zoom app is available through Apple iTunes and the Google Play Store. Can I use a virtual background in a Zoom meeting?

If the toolbar is hidden, move your mouse to the bottom of the meeting screen, or press the ALT key. Select Choose Virtual Background From this window, you can select an image to appear behind you. This image can be a still image or short movie. You can select from the pre-loaded options, or upload your own file. How do I allow non-hosts to share their screen? What is a waiting room and how do I use it?

To toggle the waiting room feature for your account: Sign in to the Zoom web portal. In the navigation menu, click Account Management then Settings. On the Meeting tab, navigate to the Waiting Room option under In-Meeting Advanced and change the setting to enabled or disabled. Select who you want to admit to the waiting room.

All participants: All participants joining your meeting will be admitted to the waiting room. Guest participants only: Only participants who are not on your Zoom account or are not logged in will be admitted to the waiting room.

If not logged in, they will have an option to log in. Note: If Guest participants only is enabled, you can also enable the option to allow internal participants users on the account , to admit guests from the waiting room if the host is not in the meeting. Integration requirements You must be a super admin in HubSpot. You must have admin permissions in the Zoom account.

You cannot connect multiple Zoom accounts to one HubSpot account, but multiple users in a single corporate Zoom account can use the integration once it is connected. Ensure your Zoom account meets the prerequisites as stated by Zoom. Install the Zoom integration Marketplace icon marketplace in the main navigation bar, then select App Marketplace. Marketplace icon marketplace in the main navigation bar, then select App Marketplace. Click Install app. In the dialog box, enter your Zoom login credentials, then click Sign in.

You’ll be prompted to grant permission for Zoom for HubSpot to access your Zoom account. Click Allow. Click Zoom to link an individual Zoom user account and configure new contact exclusions. How to join a Zoom meeting on desktop via meeting invite link. Depending on the meeting’s set-up, you may enter the meeting right away, you may need to wait for the host to arrive first or you may be placed into a waiting room that the host controls.

How to join a Zoom meeting on mobile via meeting invite link. Skip to Main Content. District Home. Sign In. Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation. Step Schedule a Meeting Click the Schedule button.

Step Enter a meeting title, in the Topic field. Step Select additional Meeting Options , including Require meeting password, if desired.

 
 

 

Zoom: Video Conferencing | Purdue University.

 
The current Zoom license available to Purdue University allows for up to participants.

 
 

– How to send a registration link for a zoom meeting – how to send a registration link for a zoom meet

 
 

This will give you more flexibility with uploading through Kaltura, as well as more storage space. By accessing Settings, you will be able to set the folder for your local recordings, as well as manage your cloud storage, if you so desire.

Users can still have admin rights over a group of licenses, but will not have as much authority over those users as they would have if they were admins over an entire account. Group admins can also do some minor troubleshooting, but do not have access to the full reporting dashboard. The account does include cloud storage for recording. At this time, IT Security is reviewing this option, and will be deciding on its availability to our users.

Recordings will remain available to the host for days. At that time, they are automatically deleted. Note: This may change depending on the outcome of the security review mentioned above. Additionally, recordings may be deleted sooner if the storage location runs out of space. In some situations, it may be appropriate for a local IT representative to have the ability to modify settings for a group or department.

In this case, the department head may contact their local IT support and request this permissions level for one or more IT technicians. The granting of this permission is not guaranteed, and each request will be reviewed. All apps must be reviewed and approved by the IT Security team. Please direct any requests for Zoom App installations to itpolicyreq purdue. This message can mean different things. Check to see if you have changed that recently.

If you have, any old meeting links that use your Personal Meeting room ID will need to be updated with a new invitation. Secondly, if you scheduled meetings when your account was NOT in the Purdue University Zoom environment, those will continue to work for a short time. However, those will eventually begin to fail.

If you have recurring Zoom meetings scheduled, we recommend updating those with the new Zoom links. Your new links should start with purdue-edu. Licensed users can delegate to other users the ability to schedule Zoom meetings on their behalf. Both users must be Licensed, and setup within the Purdue University Zoom environment.

For information on how to delegate access, and schedule meetings for other users, see the following Zoom support page:. If you use polling in your meeting, you can run a report after the meeting is over to see the results of those polls.

Poll reports are available for meetings that ended at least 5 minutes ago. All poll data is deleted from Zoom after 30 days. This setting must be enabled on your account prior to use. How do I obtain a Zoom license? How do I log in if I set up Zoom using a vanity Purdue email address?

What does my Purdue Zoom account allow me to do? Zoom license holders at Purdue can host meetings of up to 24 hours in length and with up to participants. How do I request add-ons, like increased meeting participants? All add-ons are purchased on an annual basis.

All add-ons automatically renew on July 30 of each year unless you notify your local IT support 30 days in advance. When did Purdue begin providing Zoom accounts for all? What if I previously purchased a license? How to access Zoom within Brightspace Zoom has been added to Brightspace so that instructors can natively use the service to host virtual Zoom sessions within Brightspace.

Keyboard shortcuts Keyboard shortcuts allow a person to navigate Zoom meetings and features without using a mouse. When in the meeting, the host must Enable Auto-Transcription by using the Meeting Toolbar on the bottom of the screen: Users will then see Live Captions on the screen during the meeting, and can enable full, live transcript on the right side of the meeting screen.

How can I prevent my meeting room from being hijacked? Put the link to your meeting in materials only accessible to your intended attendees. Enable the Waiting Room feature. The Waiting room allows you, as the host or co-host, to allow people into your meeting. When attendees first join your meeting, they are placed in a virtual waiting room. The host and co-host see those users waiting and can then let each person in individually, or can allow everyone in who is waiting.

Note: This setting will be enabled by default for all Zoom meetings starting on March 31, It can be disabled, but you should only do so if you are confident that your meeting has been secured via other methods. While that password can easily be used by anyone who has access to it — meaning, it is not unique to each user and can be shared freely — it does create a speed bump for bad actors just looking for an open door. Control your screen!

Do not allow your attendees to share their screen without first asking your permission. By limiting this access, if someone were to join your meeting, they would be unable to share any inappropriate materials to your other attendees. Kick them out! Make sure that you are familiar with the participant controls.

That way, if a user joins unexpectedly, you know how to remove them. Mute all attendees. You can mute all attendees, and not allow them to unmute themselves. You can not only mute and un-mute everyone, but you can also prevent attendees from un-muting themselves. If everyone you expect in your meeting has arrived, you can lock the meeting to all additional attendees.

This will prevent anyone, even if they have the meeting link and password, from joining. Where do my meetings “go”? Are the routed through other countries? How do I remove someone from my meeting?

How can I arrange a Zoom meeting for another person? Join the meeting, and then transfer the host role to another user.

You may then stay in that meeting, or leave, and the meeting will continue as planned. This involves adding them in User Management, and then adding them as an alternate host. What equipment is needed for Zoom? Depending on how you wish to connect to the meeting, you will need some combination of the following: Computer with Internet connection Microphone Webcam — See this guide on Webcam recommendations Telephone Mobile Device The Zoom app is available through Apple iTunes and the Google Play Store.

Can I use a virtual background in a Zoom meeting? If the toolbar is hidden, move your mouse to the bottom of the meeting screen, or press the ALT key. Select Choose Virtual Background From this window, you can select an image to appear behind you. This image can be a still image or short movie. You can select from the pre-loaded options, or upload your own file.

How do I allow non-hosts to share their screen? What is a waiting room and how do I use it? To toggle the waiting room feature for your account: Sign in to the Zoom web portal.

In the navigation menu, click Account Management then Settings. On the Meeting tab, navigate to the Waiting Room option under In-Meeting Advanced and change the setting to enabled or disabled. Select who you want to admit to the waiting room. All participants: All participants joining your meeting will be admitted to the waiting room. Guest participants only: Only participants who are not on your Zoom account or are not logged in will be admitted to the waiting room.

If not logged in, they will have an option to log in. Note: If Guest participants only is enabled, you can also enable the option to allow internal participants users on the account , to admit guests from the waiting room if the host is not in the meeting. To toggle the option per meeting: Sign in to the Zoom web portal. Click Meetings. Click the Personal Meeting Room tab. Click Edit this Meeting. Click Save. Click Admit All to allow all users in the waiting room to join the meeting.

Then select Put in Waiting Room. What if my conference room or computer does not have all the equipment Please contact your local IT Support team for information on acquiring the necessary equipment to use Zoom in rooms on campus, or in your home office.

Step Host a Meeting Click either the Start without video or Start with video button, depending on your needs. Step Click the Invite button at the bottom of the meeting window. Step You can share the invitation in a few different ways: Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite. Click the Copy invitation button, then paste the message into an email to the participants you wish to invite.

Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation. Step Schedule a Meeting Click the Schedule button. Step Enter a meeting title, in the Topic field. Step Select additional Meeting Options , including Require meeting password, if desired. Step Select which Calendar type you wish to create the invitation with. Step Click the Schedule button.

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